10 Tips To Make Your Event a Success

Introduction

So you want to plan something for an upcoming event, but you don't know where to start. Don't worry, this article will highlight 10 tips (and maybe some more) you're going to want to know to plan an event, so sit back and take some notes.

Start and Budget

Once you know what event you're going to do and when you want to do it, make a budget for yourself and anyone else that might be involved. This is very important because everything costs money, and Toronto is pretty expensive. So you want to make sure you are staying in the budget you set for yourself. It could come in handy if you ever need to make an emergency purchase or you just want to make sure you have good spending and saving habits.

How to Set Good Budgets

A good way to ensure a good budget is to check through all the things you might need for this event and see what prices you can and are willing to afford. Once you see what you need and their prices, you can set the budget accordingly. Although this point is early in this article, a budget is something that is better properly set at the end of your planning stage, but it is still something you should keep in mind for the whole planning process.

Dividing The Workload

Since you're probably working with a group of people to make this event happen, you want to make sure everyone involved is doing their parts and that no one is doing more than they should. Event planning is a tough thing, so having many people doing different things is a good way to ensure that things are going to go smoothly and that your event is going to be successful.

Event Space Planning

First thing you're going to need for the actual event is somewhere to actually hold the event. You shouldn't have too much trouble finding a space that fits your budget. Of course, you want to make sure that it's big enough for your event, it fits the theme of your event (if you have one) and that it's close enough for whoever you want to attend the event. For the spaces, you don't need to look any further than here, where there are a good few spaces probably within your budget.

Getting People To The Event

If you know who you want to come to this event, you need to know that they know about the event in the first place. Putting up advertisements on social media and physically is a great way to do that. If it's a workplace event, then put up flyers in your workplace where people will see them. For example; put up announcements on social media and group chats you and your co-workers use to communicate with one another. Even word of mouth is a great way to spread the word about your event. You could even make a social media account specifically for the event you want to promote, where you can have general information that people will need to know (i.e, dress code, address, date and time, etc.). It's great to have all that information in one place that they can get. It also doubles as a way for people to directly communicate with you if they couldn't otherwise.

Having a Solid Written Plan

Once you've gone through the previous steps, you're going to want a more solid plan closer to the event to follow. This plan should have a list of guests attending (if necessary, not every event is too exclusive), schedule information (what is going to happen when), who is in charge of what, etc. this plan is for everyone involved in the making of the event, it should have everything they need to know. Since this plan is going to be for more than one person, it should be accessible to them. You can make a shared document online, through google drive or microsoft office. Whatever you choose, as long as everyone has access to it.

Having a Backup Plan

Don't think that everything is going to go as smooth as you want it to be. Something will go wrong and you never know what that is going to be, someone will turn up late or some important item is not going to be able to come in time. You won't be able to predict what is going to go wrong, so you must prepare as if everything is going to go wrong. Just so that if everything goes wrong, you will be prepared.

Feedback and Teamwork

Whether you're the lead organizer or just a general helper, you still have an important role in making the event work, so if you have any complaints or suggestions, don't be afraid to ask or let people know. It might be something that could completely turn an event around in a good way. In a similar way, don't be afraid to ask for help. Since the event you are planning will most likely be a team effort, you want to take advantage of all the help you can get, and make the best event possible.

Have a Photographer For The Event

Having someone taking photos of the event is something that you should seriously consider having for your event. The photos can be used for the portfolios of everyone involved as experience for potential future endeavors. If you think that's unnecessary, people might want photographers just for the sake of having photos to remember the occasion, so it shouldn't be ruled out completely.

Keeping in Contact Afterwards

After the event is done, people might still have questions and you will probably still have a few things to do, so remember; even if the hard part of the event is over, it's still not completely done. For the keeping in contact part, you just want to make sure that people know that they can still contact you if necessary. Don't be afraid to reach out by yourself, because you just might need to in some cases.

Conclusion

That should be all that you need to know for the planning of an event. Remember that even though it can be very stressful planning events, you don't want to stop having fun at the same time. Making something too strict and too much work can ruin it for you in the future. Hopefully, you were able to learn something from this article, now go out there and make the best event anyone has ever seen!